Bykart Chemotherapy Scheduler

Product Description

Bykart Chemotherapy Scheduler has transformed the complex challenge of booking chemotherapy treatments for cancer patients into a simple 4 step process: pick a patient, pick a treatment protocol, pick a start date and press the GO button.

Features & Benefits

Automated scheduling of chemotherapy appointments.

  • Reduced wait times for 1st appointment
  • Reduced in clinic wait times for all subsequent appointments
  • More patients booked
  • Faster booking process
  • Greater accuracy

Google Maps built into the system

  • Patients are scheduled according to how far they have to travel to help avoid long drives at rush hour
  • Supports non same day treatment

Ability to track where patient received treatment

  • Improved patient safety. In case a patient is sick can track who was in the same treatment area before and after the appointment
  • ARO/Infectious control

The system checks to make sure the correct drug is approved by the physician prior to pharmacy mixing drugs

  • Improved patient safety. The chance of the wrong drugs being administered greatly reduced.

Regimen Management

  • Restrict regimens to specific times
  • Long running regimens are assigned to beds
  • Limit the number of treatments per day
  • Limit number of times a drug can be delivered per day

Clinic Operations Manager

  • Allows for definition of regimens
  • Allows you to control the maximum number of appointments
  • Allows you to control patient load
  • Easy clinic setup and restriction management

User-defined limits for maximum number of appointments

  • Eliminate over-booking of available resources and reduce stress on staff
  • Ensure treatments are not missed
  • Avoid double booking of a regimen for the same date
  • Each Regimen treatment is tracked as a required set

User-defined restricted dates simplifies resource management

  • Maximize staff and physical resources
  • No appointments booked on non-treatment days

Patient Merge Mechanism

  • Simplifies patient information consolidation

Extensive pre-built reports

  • Providing historical analytics for continual process improvement
  • Giving team leaders the knowledge to make real-time workflow and staffing adjustments
  • Accurately track and report on patient appointments
  • Patient to regimen reports
  • Ability to identify new patients to a regimen allowing management to plan for the required resources
  • Ability to accurately assess process bottlenecks
  • Collect metrics on all aspect of clinic activity
  • Printable patient appointment work lists
  • Facilitates emergency appointment management
  • Data can be exported to excel for further data analysis

The Bykart Chemotherapy Scheduler is HL7 compliant and can connect through ODBC to connect with other data driven applications

  • This allows the module to easily integrate with other hospital /clinic systems

Sets limits for number of treatments per day and/or per day of the week by drug

  • Load balancing of Pharmacy departments resources such as hood availability
  • Assigns long running regimens to beds

Patient appointment workload List

  • Eliminates phone calls between departments
  • Eliminates drug wastage
  • Eliminates wasted pharmacy effort
  • Provides accurate, timely, verified drug approval before treatment date

Patient Appointment Work List

  • Centralized location for treatment approvals
  • Can see all of their oncology patients and their appointments in one location
  • Ability to search for detailed information regarding a patients history
  • Allows for detailed analysis of morbidity
  • Allows transfer of responsibility for patients to replacement physicians
  • Can see colleagues patients to cover during absences

Email Notification (emails sent 48 hours prior, 24 hours prior, and day of treatment to get physicians approval of appointment and regimen)

  • Provides daily workload list of patient appointments that require approval
  • Simplifies drug approval process

Balances workload between mornings and afternoons

  • Eliminates unplanned overtime for nurses

Ability to track where patient received treatment

  • Improved workplace safety

Email notification of appointments and appointment status to Physicians and Administrators

  • Each Regimen treatment is tracked as a required set? Should this be here
  • Eliminate appointment scheduling errors
  • No missed treatments

Powerful search capabilities for accurate and flexible control of patient information

  • Identify patients quickly and accurately by searching on any one or more patient identifiers (first or last name, DOB, Internal Hospital ID#, gender, etc.)
  • Eliminate patient misidentification by identifying all potential matches allowing unit clerk to accurately identify each patient
  • Track all appointments (Pharmacy, Physician, Dates, Stations, etc.)
  • Track patient activity
  • Track all important patient information such as address and contact information, insurance numbers next of kin etc.
  • Important patient information conveniently located saves time

Fast and accurate patient identification

  • Identifies all potential matches allowing unit clerk to accurately identify each patient
  • Manage patients more effectively with less effort, freeing staff resources to provide better care

Regimen Treatment Tracking

  • Each Regimen treatment is tracked as a required set
  • Eliminate appointment scheduling errors
  • No missed treatments

Intelligent rule-based automated appointment scheduling

  • Generate a set of patient appointments automatically based on the prescribed protocol
  • Prevent long duration protocols from being scheduled past end of office hours
  • Evenly distribute appointments throughout the day to better manage staff time
  • Reduce staff time spent on scheduling
  • Ability to add pre-set additional time to a regimen treatment, based on patient acuity
  • Treatment duration is increased to better support the patient’s condition
  • Treatment time is based on acuity settings (new patient, frail etc.)

Email notification between clinicians of missing and mismatched orders

  • All appointments are approved before treatment date eliminating downtime waiting for approvals